The city is now keeping a much better handle on its 37 boards with the help of a new software system, the City Council was told Tuesday.
And future applicants for city boards will be able to apply online.
Molly Cooper of the mayor's staff said the Berke administration found that information on the boards was in a large notebook and an Excel spread sheet. She said there were differences found between the two sources.
Some members of boards have served long after their terms expired.
Ms. Cooper said Chelsey Sattler was hired as an intern and she began looking for a solution. It was decided to purchase Granicus software, which has a program that works well for keeping up with boards.
Ms. Sattler said there will be department representatives who will work closely with affiliated boards and have access to the system. They will be able to go in and update board information.
She said those with access to the system will get notifications when appointments are about to run out. Those making the appointments will be notified.
It was noted that the city has been paying $158 per notice to the newspaper about some of the boards, but that may no longer be necessary since the information will be on the city website.
The city is also looking into bylaws for the boards. About two thirds of them have no bylines.
Ms. Cooper said when a new administration comes into office "this system will be passed on to them. This will make for a lot less work for a lot of people."